Today, I want to introduce you to Notion – an all-in-one productivity tool that can help you organize pretty much your whole life. Notion has both a desktop version and a smartphone-app and synchronizes automatically, so you can use it at home as well as on the go.
When I have as much leisure time as right now but don’t really plan what I want to fill it with, I usually end up wasting time and feeling super lazy instead of doing the things I want or need to do. By using Notion, however, I spend my days in a more productive way and consequently feel better about myself.
If your life is already filled up with university, work, or any other time-consuming activities, Notion comes even handier, considering that you can use it both personally and professionally.
I use Notion to write to-do lists, schedule different tasks, collect and organize content ideas for social media, write notes, and keep track of my goals.
When you start using Notion, it can be a bit overwhelming at first, but I can only encourage you to spend maybe 10 minutes a day discovering the templates, thinking about which ones might be useful for your life, and even setting up your own. I’m still new to it myself, but it already helped me a lot, even though I’ve been using only a fraction of it’s potential so far.
This is what the desktop version of Notion looks like. On the left, you can see the sidebar where you can add multiple pages. In the beginning, I had every single page on that sidebar, but later on, I built my home template, which gives me a better overview of different areas.
My favorite Notion templates
These are the pages that I’ve been getting the most use out of, so far. Most of them are available in Notion’s template section, so you don’t have to build them from scratch. Of course, you can adjust those templates to your own liking afterwards!
The Notion template that I find most useful and which I use daily is my habit tracker. I wrote a blog post about building good habits a while ago and using a habit tracker on Notion is a great addition to the tips and methods that I’ve listed in that post.
WEEKLY TO-DO LIST
Just like on paper, there are many ways that you can create to-do lists with Notion. E.g. as only one simple list, multiple lists for different areas of life, or as I decided to do it, a weekly list. I built a section for each day of the week and put an additional section next to Sunday where I collect any tasks that I want to get done soon but haven’t yet scheduled to a specific day.
At the end of the week, I delete all the to-do boxes beneath the days and write down the tasks for the upcoming week. If I want to reschedule a task to another day, I can move any item via drag & drop from one section to another. But here’s what my empty template looks like.
This template comes in handy when you’re working on any goals or projects that usually take some time to complete. I use it for both short-term and long-term goals as well as for keeping track of my upcoming blog posts. A simple check-box list wouldn’t be very useful in those cases, so it’s great to have the in progress section as an overview of the projects, goals, or tasks that you’ve started but not finished yet.
Okay, this is a boring one, because it’s just a blank page in my case, but it still makes sense to me. Whenever I have a random idea about literally anything, I write it down in my quick notes and get back to it later. Sometimes, I end up creating new templates after thinking through these ideas. I placed my quick notes on the left sidebar so that I can access it as quickly as possible whenever I need it.
Again, these are just a few simple ways to use Notion and there are plenty of other templates available.
Is notion free?
At the time that I’m writing this blog post, Notion’s personal plan for individuals (the one, that I’m using) is completely free! In case that should change over time, I will link the pricing page here.
I hope Notion is going to help you as much as it helped me!